Used by aesthetic clinics — HIPAA-conscious

Turn Missed Med Spa Leads Into
Booked Appointments Automatically

GlowFlow responds to every inquiry in under 60 seconds — so your clinic books more appointments without more staff.

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Secure payments
No contracts
Cancel anytime
HIPAA-conscious messaging
What it does

Everything your clinic needs to stop losing leads

Automate your entire lead workflow — from first contact to booked consultation — with zero staff involvement.

⚡
Never Miss A Lead
Instant SMS and email follow-up for every inquiry within 60 seconds, day or night.
🤖
AI Receptionist
Answers common patient questions automatically 24/7 without any staff involvement.
📅
Appointment Booking
Guides leads into booked consultations before your team sees the notification.
📲
Missed Call Text Back
Texts missed callers within seconds before they dial your competitor.
⭐
Review Booster
Automatically requests Google reviews after appointments to grow your reputation.
📊
Weekly Performance Reports
Automated reporting on leads, bookings, response time, and ROI by zip code.
See it live

10 seconds to understand the full loop

Watch GlowFlow turn a missed call into a booked appointment — without anyone lifting a finger. All data shown is sample data for illustration.

AI Receptionist
GF
GlowFlow AI
Online 24/7
Hi! How much does Botox cost?
Hey! Great question 👋 Botox typically runs $12–15/unit. A forehead treatment uses ~20 units — so roughly $240–300. Want to book a free consultation?
Ask about Botox pricing...
→
Missed Call Text-Back
9:47 AM
📞
Missed Call
Luxe Aesthetics
just now
Messages · Luxe Aesthetics
Hi! We saw you just called Luxe Aesthetics. Can we book you in? Here are some times 👇
Tuesday 2pm works!
✅ Done! Booked you for Tue 2pm. See you then!
Booking Flow
Pick your time
Mon 1pm
Tue 2pm
Wed 10am
Thu 3pm
Sample Dashboard Demo data
24
Leads Today
<47s
Avg Response
68%
Book Rate
Pipeline
New
Contacted
Booked
Lead Recovery Sample data
Without GlowFlow
~65% lost
With GlowFlow
~35% lost
Sample recovered revenue
$4,200
No signup. Runs right here.
Without vs. with

What changes when leads stop slipping through.

01
📥
Lead comes in
Phone call, web form, or DM — any channel
→
02
🤖
AI responds instantly
Personalized reply in under 60 seconds, 24/7
→
03
📅
Appointment booked
Patient self-schedules before your team sees it
📵
Without GlowFlow
The typical clinic experience
📞
Missed call goes to voicemail
Potential patient called during treatment. No callback system. They book a competitor in 4 minutes.
⏰
4-hour average response lag
Staff follows up after lunch. By then, most leads have already moved on or booked with a competitor.
🗂️
No central system
Leads tracked on sticky notes. Nobody knows how many you're losing or from which channel.
💸
Ad spend with no attribution
Paying Google or Meta monthly but can't trace which spend converts. Flying completely blind.
Most
leads lost before
first contact
→
vs.
⚡
With GlowFlow
Automated from first touch
🤖
Instant AI response — under 60 seconds
Every lead gets a personalized reply within seconds. Qualified and moved toward booking before a human sees it.
📊
Leads scored and routed automatically
Treatment type, location, and intent confirmed. Only qualified leads reach your calendar. No junk.
📅
Appointments booked without lifting a finger
Leads walk themselves through availability and book. Your front desk handles confirmations, not outreach.
📈
Weekly performance report, zero effort
Lead volume, bookings, response time, and ROI by zip code. Know exactly what's working and where to scale.
15–30%
of missed leads
recovered on average
Real results

Your pipeline, always full. Your calendar, always busy.

app.glowflow.co/dashboard
Sample view
New leads this week
47
Botox, filler & laser requests
↑ 18% vs last week
Avg response time
38s
Lead to first contact
↓ from 4.2h industry avg
Bookings this month
$12.4k
Recovered treatment revenue
↑ 23% vs prior month
Lead Pipeline — This Week
Live feed
Name Treatment Location Received Status
Sarah M.Botox (forehead)Brooklyn, NY2 min ago New
Jessica R.Lip fillerAustin, TX18 min ago Contacted
Mia T.CoolSculptingMiami, FL1 hr ago Booked
Amanda K.Laser resurfacingLA, CA3 hrs ago Qualified
Priya N.Botox (crow's feet)Chicago, IL5 hrs ago Booked
⚡
<60s
Average lead response time
Platform benchmark
📈
15–30%
Of missed leads projected to be recovered
Projected estimate
⭐
$7–25
Projected cost per lead vs. paid ads
Projected estimate
🕐
5 min
From signup to first automated response
Onboarding flow
Live Activity Happening now across GlowFlow clinics
✓
Botox consultation booked in San Jose
just now
✓
Missed lead recovered in Palo Alto
1 min ago
✓
AI receptionist handled inquiry in Sunnyvale
2 min ago
✓
Filler consultation confirmed in Cupertino
3 min ago
Pricing

Simple pricing, no surprises

Start free for 7 days. Card required only after your personalized demo. Cancel anytime.

Starter
$297
/mo
 
Perfect for single-location clinics ready to automate lead follow-up and stop missing calls.
  • ✓ AI chatbot (24/7 Q&A)
  • ✓ Missed-call text back
  • ✓ Lead capture & CRM
  • ✓ Basic weekly reporting
  • ✓ Up to 200 leads/mo
  • ✓ Email & chat support
7-day free trial · Card after demo
Pro
$497
/mo
 
Everything in Starter plus AI follow-up sequences, automated booking, and review requests.
  • ✓ Everything in Starter
  • ✓ AI follow-up sequences (SMS + email)
  • ✓ Automated appointment booking
  • ✓ Review request automation
  • ✓ Up to 500 leads/mo
  • ✓ Priority support
7-day free trial · Card after demo
Recommended
Growth
$997
/mo
 
Everything in Pro plus advanced automation, multi-location support, and a dedicated success manager.
  • ✓ Everything in Pro
  • ✓ Multi-location support
  • ✓ Advanced automation workflows
  • ✓ Unlimited leads
  • ✓ Dedicated success manager
  • ✓ Custom integrations
7-day free trial · Card after demo
Sample Clinic Scenarios

What results could look like
for clinics like yours.

Sample
★★★★★
"We were spending $3,400 a month on a marketing agency and couldn't tell you how many appointments came from it. GlowFlow's dashboard showed us exactly what was booking, down to zip code. We recovered 22 leads in the first month we thought were just gone."
↑ 22 leads recovered in first 30 days
KL
Dr. Karen L.
Medical Director — Luminary Aesthetics, Dallas TX
Sample
★★★★★
"Our front desk used to drop the ball on voicemails. Now leads get a reply in under a minute and half the time they've booked themselves before we even see the notification."
TN
Tanya N., NP
Founder — Radiance Skin Studio, Phoenix AZ
Sample
★★★★★
"Setup took five minutes. I kept waiting for something complicated to happen. There was nothing complicated. AI follow-ups started going out and bookings started coming in."
SC
Sabrina C., PA-C
Clinical Director — Nova Aesthetics, Atlanta GA
Sample
★★★★★
"The missed-call text back alone paid for the subscription in week one. A patient texted back 'oh great, I thought you were closed' and booked a $900 filler appointment."
MP
Maria P.
Owner — Pure Glow Med Spa, Chicago IL
Sample
★★★★★
"We added a second location and didn't hire a single additional front desk person. GlowFlow handles the first 48 hours of every lead. The team just does consults now."
RH
Rachel H., RN
Owner — Bloom Med Spa, Denver CO

These are sample clinic scenarios illustrating what GlowFlow is designed to achieve. They are not real customer testimonials. Real results will be posted as GlowFlow grows.

FAQ

Common questions

About 5 minutes. Connect your phone number, set your business hours, and we handle the rest. The AI trains itself on your clinic details — treatments offered, pricing, location, FAQs — from the information you provide during onboarding.
No contracts. No cancellation fees. Cancel anytime from your dashboard. We also offer a 7-day free trial so you can test everything before committing.
GlowFlow is designed with HIPAA-conscious practices. We use encrypted data transmission and storage, and we do not store Protected Health Information (PHI) beyond what is required to operate the service. We recommend reviewing our BAA terms if your practice has specific compliance requirements.
Your leads are yours exclusively. We do not share, sell, or distribute your patient inquiries to other clinics or third parties. Ever. Each lead that comes through your GlowFlow setup belongs to your practice only.
During onboarding, you provide details about your clinic — services, pricing ranges, location, hours, and FAQs. The AI uses this to answer common questions naturally. It never invents information, and anything outside its training scope gets escalated to your team immediately.
You decide. GlowFlow can be configured to introduce itself as an automated assistant, or to respond on behalf of your team without identifying as AI. Most clinics use a hybrid approach — the AI handles the first response, and human handoff is seamless when needed.

Every lead that goes unanswered is a
booking your competitor got instead.

Stop losing consultations to response lag. GlowFlow follows up in under 60 seconds, 24/7 — so your team walks in to a full calendar.

See How It Works